When the bill is ready, F9 opens Take payment. One bill can be paid in one way or split across several: part cash, part JazzCash, the rest on the customer's khata. This guide explains each way to pay, how change works, and what BooksPOS checks before it saves the sale.
The Take payment window
At the top is the Amount due. Below it are the tenders, each with an amount box:
| Tender | Notes |
|---|---|
| Cash | Goes through this counter's drawer. The only tender that gives change. |
| Card | Recorded as paid by card. |
| Bank transfer | Recorded as a bank transfer or deposit. |
| EasyPaisa | Recorded as paid by EasyPaisa. |
| JazzCash | Recorded as paid by JazzCash. |
| On account (khata) | Added to the customer's khata balance. Only for a chosen customer with a credit limit. |
| From advance | Taken from money the customer paid earlier. Only for a chosen customer who has an advance. |
Paid and Still due update as you type. Complete sale saves the bill once Still due is zero. Back to bill returns to the bill without saving anything.
Card, bank transfer and wallet payments are recorded, not verified: BooksPOS does not connect to a bank, EasyPaisa or JazzCash. Check the customer's payment on your own phone or terminal before you complete the sale.
Taking payment. One bill split across cash, card, bank, EasyPaisa or JazzCash, or put on khata; the change is worked out. Screenshot of the current build (28 Sep 2026), synthetic demo data.
Paying in cash
The Cash box starts filled with the whole total, so a plain cash bill is just F9 and Enter.
- Type what the customer hands you in Cash handed over, or use the quick buttons Exact, 500, 1,000 or 5,000.
- Change shows what to give back. On a Rs 1,250 bill paid with Rs 1,500, change is Rs 250.
- Choose Complete sale.
Only the bill's cash part is booked to the drawer; the rest of the note is change. If the cash handed over is less than the cash part, the sale waits: "The cash handed over is less than the cash part."
Splitting a bill
- Clear or lower the Cash amount.
- Type the other amounts on their tenders, or click a tender's name to put whatever is still due on it.
- When Still due reaches zero, choose Complete sale.
For example, a Rs 3,000 bill: Rs 1,000 in cash and Rs 2,000 by JazzCash. Type 1,000 in Cash, then click JazzCash. The receipt lists both.
On account (khata)
A regular customer can take goods now and pay later.
- Press F4 and choose the customer before F9. The payment window says what they owe and their limit: "Hamid owes Rs 2,400.00 of a Rs 10,000.00 limit."
- Put the unpaid part on On account (khata), and any part paid now on its tender.
- Choose Complete sale.
BooksPOS checks the limit when saving: "… owes …; this bill would exceed the … limit." A customer with no credit limit is cash only, and On account is greyed out for them. A walk-in bill cannot go on account at all. Set limits in Khata: customers, credit limits and recoveries.
From advance
If the customer paid in advance (a parent paying ahead for the school season, for example), choose them with F4 and use From advance. Clicking it fills in the advance or what is still due, whichever is smaller; BooksPOS never takes more than the customer holds ("Only Rs … of advance is available."). The rest can be paid in any other way. See Customer advances.
What reaches the drawer
Only cash enters the drawer. Card, bank transfer, EasyPaisa, JazzCash, on-account and from-advance amounts never do, so the shift close counts only notes and coins. The daily report shows the day's bills by how they were paid.
Rules worth knowing
- Nothing is charged twice. If the store PC does not answer while saving, the till locks the bill and Retry sends exactly the same bill again. See Held bills, unsaved bills and reprints.
- The price is fixed on the bill, not in this window. Discounts are given on the bill's lines before F9.
- A bill cannot be left part-paid without a customer: every rupee must be on a tender.
- Refunds follow the same tenders. A return can refund in cash, to a wallet or bank, or, for a named customer, back to their khata or advance.
Common questions
Can I record the JazzCash transaction ID?
Not on the bill today; the payment window has no reference box. When you receive a customer's khata payment later under Receive payment, there is a Reference (cheque, transaction ID) box.
Why is On account (khata) greyed out?
Either no customer is chosen (press F4) or the customer has no credit limit, which means cash only. Give them a limit under Khata (customers) › Edit customer.
A customer overpaid by card. Can I give the difference in cash?
No. Only cash gives change, and card and wallet amounts cannot be more than what is due. Put the exact amount on the card.
Does BooksPOS take payments from EasyPaisa or JazzCash itself?
No. It records that the customer paid that way. The money moves in your own EasyPaisa, JazzCash or bank account, outside BooksPOS.
Related guides
Last updated 27 September 2026. Still stuck? Contact us.